Meeting+Minutes

Saturday, August 14, 2010 @ Runway Theatre 10:00
Present: Rae, Judy, Karen, Misty, Linda, Russell, Sarah, Lori, Annie, Jeremy

Committee Reports: Voted on Technical Excellence Awards - Judy will announce at Dooley

Publicity: Still need to send Constant Contact. Emilie has created specific mailing list. 2 emails went to directors to forward to cast and crew, invitations and ballots have been mailed. An email will go to membership to remind about Dooleys. It is on the website on the sidebar.

Decorations: Misty has castle will bring up to Runway and leave it in hallway. Trisha has the fabric from Andy for decorations. Still need to meet about the donation display. Find a place to hang committee sign-ups.

Trophies: All trophies have benn ordered. Amber will pick up on Friday. Dottie says she has ordered all special trophies.

Entertainment:Find out from Patsy who all the presenters are Good News - Les WILL be here for the Dooleys - he asked Linda to send out an email to men from Runway about the male Dooley dancers (Men in Tights) He wants help with costumes (Misty has hats). Bad News: Short on time, and we cannot rehearse Sunday the 22nd through Wednesday due to Curtains auditions. We will have Thursday and Friday. We are planning to do Monday Tuesday and Wednesday night of this week we will rehearse. Wednesday - Terri will run through Show People (anyone can join) - will need a new male singer (Brian or Tony Daussat who will be in town?). Tuesday - will rehearse and learn Happily Ever After (Erin is Cinderella, Sarah Snow White, Tanya Evil Step Mother, Amber Rupenzel, Judy as Twink from Southern Hospitality). Prince will be John Curtis (John Grissholm) from Southern Hospitality.

Food: Almost 12 places that are donating food for the Dooleys! If needed, wil go to Costco to get whatever else we may need. Put together a list of people who are willing to help pick up food

Volunteers needed: Russell has not sent out an email yet, waiting until we get closer to the event 2 Concessions during heavy times (1 will remain outside) 2 box office people (Tammy & Paul), 1 season pass person (Emily), & MOD (Kenny & Linda), Stage Manager

Lights and Sound - Amy and Paul Pennington

Slide Show: Length of slideshow about the length of one song (3 minutes). Jeremy still needs pictures!!! Email them to Jeremy - especially Death Trap, Christmas Survival Guide & fun backstage pictures

Friday night before the Dooleys we will have a rehearsal for tech, singers, dancers, lights, sound, etc

Byron will play piano for the few songs we are having live music.

Saturday morning - will decorate

Awards - we are under budget, so we think that they are currently under budget!!

Dooley committee - should all stay afterwards to help clean up after the Dooleys

Next meeting: at rehearsal on Friday the 27th

Tuesday, July 27, 2010 @ Runway Theatre 6:45 (short meeting) CANCELED will contact you all for a new meeting date.
Present:

Wednesday, July 21, 2010 @ Linda's house - 1924 Rose CT in GV
Present: Linda, Misty, Karen, Ellen, Noelle, Sarah, Anne, Trisha

Committee Reports: Kidooleys • Sunday July 25 for Mattress - Judy will make certificates, Linda will order cake, we have plenty of medals

Publicity • Have started to work on logo for invitation and constant contact. • Will be sending Constant Contact to members and cast/crew people. • Sent out an email to all directors from this season to have them let their cast know what the date and time for Dooleys

Food • Amber talked to Ronnie Hunter and he can cater whole event for $700 - decided to wait to see what food can be donated first • Anne and Linda will hit 6-9 establishments before next meeting to see where we stand on donated food. • Will make decision about price at next short meeting On July 27 • Group added several other places for us to go ask for food donations

Trophies • Linda, Patsy and Amber went to Crown Trophies in Lewisville and chose Dooley for this year • Linda will send them the list of what needs to be on names plates on trophies

Entertainment • Committee met and created show order. Shared with rest of the committee. Suggestions for slight changes made. Noelle will update and send out. • Brian Brissman said he would act as emcee for show - he will introduce Directors and Special award groups • Plan to have guy Dooley Dancers and girl Dooley Dancers • Dooley girls will use song - Happily Ever After. Would it be possible to have Winnifred come and sing with them and then leave or just have them perform to taped music? • Discussion about using quotations for acceptance speeches again this year - decided to yes, do so - but keep them short and see if audience can guess what book or story the quote is from. • Once Noelle gets revised show order out and Patsy has found presenters - plan to have a short group meeting to discuss each group writing //short// banter to present awards • Curtains is auditioning a bit later - so will ask the group that presented Show People at Edith's Follies to present at end of show • Will ask Rose Anne to be Fairy Godmother and bring Dooleys out for voted on awards • Will have slideshow be after the Hall of Fame announcement - right before intermission • Check with Dan/Erin about where ham costume from Mockingbird is • Will Emilie design lights for show? • Preshow music??? Use suggestions from different shows this year or have all music relate to theme?

Ballot • Have gotten all nominees from all directors. Am waiting on a couple of scene stealer moments • Nominees for Technical Excellence Award - board will vote at meeting and Dooley committee vote at next meeting or by email to Linda - will be announced at Dooleys - Lighting and Sound design for To Kill a Mockingbird (Bear Hamilton, Dan Duncan, Marshall Such) - Specialized Props for Deathtrap (Jeff and Ellen Mizener) - Slideshow Integration for Getting Sara Married (Ken and Trisha Goins) • Decided to combine Scene Stealer into one group. Not enough to separate into male and female • Trisha asked what date the ballot stuffing is - she had Aug. 1 on her calendar, discussion about ways to do this - she will get with Judy to finalize. Suggested that the nomination card have a magic wand on it

Reservations Tammy said she will be ready to accept reservations for the Dooleys on August 2

Decorations • Will need a small budget • Misty will check on large castle she has at school • Karen will check with Russell/Andy to see if the fabric used in his show was borrowed or part of budget funds - also the screen he used • Noelle will look into getting glow in the dark stars • Decided to also create a wall in lobby for donations using next year's theme • Look for giant masks behind refrigerator that was made for a NYE

AV • Trisha will help create slideshow to introduce what awards are being presented - will not include all named on ballot - just what the next award is. Make it look storybook like. • Reminded committee to send pictures to Jeremy for slideshow

Wednesday, June 30, 2010, 7:30 @ Los Cabos
Present: Amber, Russell, Jeremy, Emilie, Tammy, Karen, Noelle, Sarah, Linda, Rae, Patsy, Laurie, Erin, Judy, Trisha

Report from Board:
 * 1) Board okayed new award for **Technical Excellence Award** to be voted on by the Dooley committee with board input. This award should be for designers whose impact on special effects such as lighting design, sound design, make-up/hair, or prop acquisition greatly attributed to the excellence of the production.
 * 2) Ticket prices - committee may decide on ticket prices with the understanding that this is not a fund raising event, however there does need to be a balance between costs and revenue.
 * 3) Mary has printed a list of the membership to have in the box office during the run of Mattress to see who has seen all of the shows and should receive a Dooley Ballot. Box office volunteers will also be asked to verify addresses as well.

__Committee Reports/Discussion__: TROPHIES & AWARDS - Dottie (Special Awards), Linda, Amber, Patsy, Tammy FOOD & BEVERAGE - Amber, Linda, Erin ENTERTAINMENT - Noelle, Erin, Rae, Sarah (Performer/Choreographer), Patsy (Presenters) Performers: Amber (Performer), Tammy (Performer), Les (male Dooley Dancers) DECORATIONS - Misty, Trisha, Ellen, Karen DESIGN / PUBLICITY - Misty, Emilie SIGNAGE / PRINTING - Judy (Program, invitation, ballot, etc.) RESERVATIONS - Tammy VOLUNTEERS - Russell BALLOT/PRICE DOOLEYHOUSE - Judy, Laurie, Misty, Linda, Trisha & Ken (Price Dooleyhouse) AV - Jeremy, Trisha

Ideas: "Dooleytales" "Happily Ever Dooley" "Dooley Ever After" "In a Dooley Far Far Away"
 * THEME**: Storytime/Fairytale Theme (**NOT** Once Upon a Dooley)

** Winner: "Dooley Ever After" **
Bed time stories, fairy tales, from page to stage, story characters, pajamas


 * BALLOT**:
 * Add something on ballot to let patrons know that a Technical Excellence Award will be given at the Dooley's and determined by the board and committee for lights, sound, special effects, props, hair or makeup. Also include a statement about Box Office, Concessions, and volunteer of the year award decided by the board.
 * Postmarked by: **August 16, 2010**
 * Trisha will be Price Dooleyhouse. Honoring postmark date deadline.
 * Ballot mailed BY August 5, 2010
 * Ballot stuffing party (Select group): Monday, Aug. 2, 2010 at someone's house
 * Make sure all company members and members receive information about the Dooley's.
 * Get nominations from directors (have Deathtrap, Mockingbird and GSM)


 * PRICES:** If we can get all or some of the food, decorations, etc. donated, we can lower the member price. See #2 in Report from Board. Nonmember price would still be $25. Try to make it $5 for members. Sara was concerned about fluctuating prices. Russell is worried about setting a precedent and changing the price. In business world, Amber says lowering the price would . Tammy points out NYE price has fluctuated and has not resulted in "screaming." Linda points out this is a party to celebrate our volunteers. Emilie would like to see it as $5 for now on. Some members feel $10 is reasonable. This will be determined once we have costs to set the budget. Budget and prices will be finalized for the July meeting.The ONLY people to get in free are the standard volunteers (lights/sound, stage manager, concessions, box office, MOD, etc.) If Dooley dancers are only coming to dance, that could be a consideration.


 * KIDOOLEYS:** We have held a KiDooley's for all the shows with under 21 in them. Once Upon a Mattress will have one also. Jeremy will put together a slide show

Trophies ordered by: **July 30**
 * AWARDS:** Committee will go in person on a Friday afternoon to the trophy place. Will try to look for an award stle that we have not used in the past 5 years. Linda will take on the outgoing board members' acknowledgments. Those who are continuing will receive a thank you.

Erin knows a pizza place owner. Chipotle will be approached. Grocery stores. Picked up in plenty of time to have a plan B. Make sure thank you letters are delivered in a timely manner. Will work with Russell for alcohol order. Russell will get a count and make sure alcohol is stocked for the Dooley's.
 * FOOD**: Bedtime story theme. Bedtime snacks? Pizza? Cookies, M&Ms, brownies, popcorn, Little Debbies, moon pies, veggie tray, fruit tray, sandwich tray

More of a celebration; less of a production More presenters - new pair of presenters for each type of award Relaxed, party atmosphere; presenters come up with their own Presenters: Must be a member OR/AND have won the award the previous year; may not present in a category in which they are nominated Host: Brian Brissman suggested; storyteller, prince/princess, madhatter, pair up "kid" and "grandparent" like in Princess Bride. Presenters: Jeremy, Amber, Tammy, Sara, Ken, Noelle, Erin & directors; poll board members, member list
 * ENTERTAINMENT:**

Will ask Curtains to not start building until after Dooley's. Try to salvage set pieces & material from Once Upon a Mattress. Make sure Dooley bird is on stage. It's stored behind the refrigerator in the Dooley box. Moons, stars, castles, etc.
 * DECORATIONS:**

Logo design, design invitation, design "You are nominated" card Verbiage to include storytime, pajamas, fairytales, etc. Reach out to members and company members 21 and over Constant Contact
 * DESIGN / PUBLICITY:**

Program, invitation, ballot, etc.
 * SIGNAGE / PRINTING:**

Paul & Tammy Fox will have it covered. Online, in person, and by mail Start: August 2, 2010
 * RESERVATIONS:**

Box Office (2 - Paul & Tammy), concessions (3), stage manager (1), lights/sound (1 - Karen), season pass & T-shirts, playing cards (1 - Emilie), MOD (1 - Judy)
 * VOLUNTEERS:**

TV outside, KiDooley
 * AV:**
 * Send your backstage pictures to Jeremy at jermfer@gmail.com!!!**

Next Meeting: **Wednesday, July 21, 2010** **at Linda's house at 7 pm** Committees - Please meet and be ready to present

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Initial Dooley Planning Meeting June 14, 2010, 7:30pm
Present: Linda, Erin, Jeremy, Emilie, Patsy, Dottie, Noelle,Trisha

Linda and Trisha went over how to use and sign up for the wiki. There will be a video on the home page that will help explain using wikis for planning.

Committee Sign Up:

TROPHIES & AWARDS - Dottie (Special Awards), Linda FOOD & BEVERAGE - Amber, Linda ENTERTAINMENT - Noelle, Erin, Sarah (Performer), Patsy (Presenters) DECORATIONS - Misty, Trisha, Ellen PUBLICITY - Misty, Emilie RESERVATIONS - Tammy VOLUNTEERS - Russell BALLOT/PRICE DOOLEYHOUSE - Judy, Trisha, Misty AV - Jeremy, Trisha

Discussion about catering, cost, etc. Kinda gave background information. Patsy, Linda, and Emilie expressed the want for the Dooley's to be more of a party and less of a production. We also discussed lowering the cost, getting food donated, and making the event more accessible to our volunteers. This would require cutting expenses. Cost includes food, alcohol, and admission. The admission covers the cost of food, alcohol, decorations, and trophies. Also discussed volunteers and pricing. It was decided that the free volunteers are those that are typically free for other productions - Box Office, Concessions, Greater/Sales Table, Stagemanager, Board ops, Master of Ceremonies. Since the plan is to include multiple presenters, they would be part of the guests and pay what ever price the guests had to pay for entry.

IDEA: Party with entertainment. More presenters who come up with their own presentations. Must be member OR you won the award the year before. More people involved, more people who come. Quick rehearsal night before.

THEME: - check out discussion on Themes page and add your 2 cents. Once Upon a Dooley - Pajama Party (include sleep-over kinds of foods - pizza, chips, popcorn, candy, mimozas, etc.) //or// Yankee Dooley Dandy (suggest champagne, hot dogs, potatoe salad, apple pie, cookies, ect.)

There has been a request for Dancing Queen to make a reprise at the Dooleys.

Idea for an added award for Excellence in Lighting or Sound Design determined by the Board or Dooley Committee. Linda will ask board. Keep the Runway Debut Male and Runway Debut Female awards.

Discussion about moving Dooley voting to online service like Survey Monkey. Trisha will research this and present to board for approval.

Next meeting will be June 30, 2010 @7:30 at los Cabos.