2011+Dooley+Minutes

=2011 Dooley Meeting Minutes=

August 16:
Attendees - Sarah, Linda, Karen, Patsy, Trisha Discussion Points:
 * Food - Shared Amber's report. Will ask her is she can pick up champagne before she leaves for her vacation. Still need volunteer to pick up food from Farina's that night.
 * Decorations - Discussed the plan laid out on decorations page. Will ask for help setting up some flats during Rabbit Hole strike. Will work on decorations and putting together champagne glasses on Friday during rehearsal.
 * Entertainment - Went over the show order with fine tooth comb. Patsy will finish getting presenters and Linda will email everyone that is part of the entertainment to tell them about their parts and to ask them to come to a run through on Friday at 7:00.
 * Slideshow - discussed memorium (Bud) also discussed 3 other former theatre members will discuss further at board meeting.
 * Reservations update - as of 8/16 only 20 reservations, but many on committee had not even made reservations yet.
 * Program - ask Misty if she would maybe work with Judy on program
 * Envelopes - Trisha said she will have the cards to stuff into the envelopes but that last year Judy printed the nominees on the front of the envelopes. Linda will email Judy and check to see if she is doing the same thing this year.
 * Volunteers - will need to check with Russell to see if we have volunteers for out front. Need Concessions, Box Office. Linda will MOD
 * Technical Excellence Award - finalized nominations. Members of the committee present voted, board will vote on Wed. Linda will contact those not at meeting to see if they want to come up on Sunday during Rabbit Hole strike to complete ballot.

July 24:
Attendees - Amber, Karen, Noelle, Rae, Trisha, Sarah, and Linda Discussion Points:
 * Entertainment - Rae shared ideas the entertainment committee has come up with so far - they are listed on the wiki. She is beginning to find entertainers and presenters. She and Linda will soon get a show order together. Sarah will choreograph the Dooley girls dancers who will perform Bushel and a Peck and work with Linda to choreograph the Opening Night number. Still haven't heard from Les about Dooley male dancers. Thinking that Give Them What They Want might be a good number for them
 * Food - Amber shared the choices presented by the two venders she, Ellen and Linda have visited. She had also contacted several other venders - but was not able to get return calls from them. Committee voted to go with Farina's. Amber will work up a contract for John and the vender to sign. We were able to get a price of $5.00/person. Amber will get cheesecakes from Sam's and Linda will pick up some fruit from Sam's as well. Linda will still seek other dessert options or ask board and/or committee to donated here. Amber stated that we need to be vigilant the night of the Dooleys to estimate plates and to have correct count of champagne bottles used for accounting purposes. She will order enough champagne to have approximately one bottle per guest available.
 * Slideshow - Trisha and Linda have started compiling pictures from shows in a Dooley pics folder on dropbox. Will share folder with Rae and Karen to add other pics to folder. Emily shared jpgs from website that have our current season graphics for use in the slide show.Need to find pictures of Bud Vanareo for slideshow as well.
 * Dooley Ballot - discussed Scene Stealer and Show Stopper nominations. After reviewing what was suggested by the directors - we reviewed the guidelines for each award (Scene Stealer is an individual that commands the scene from others onstage while Show Stopper is a group of actors that through their interaction provide a show stopping, memorable moment). These nominations were compiled and sent in an email to the committee to review before they are placed on the ballot.
 * Technical Excellence Award - we began to decide on nominations for this award. Reminded group that the departure show may also be considered for this award so nominations will not close out until this show opens. A list is being compiled to send on to the board. The board and Dooley Committee will not vote on this award until the week before the Dooleys.

The next meeting was scheduled for Tuesday, Aug.16 at 7:00 in the lobby at Runway

July 1:
Attendees - Linda, Karen, Rae, John, Laurie, Trisha, and Noelle Discussion Points:
 * Trophies - board has voted on Volunteer of the Year and John will let Dottie know the name as well as the name for the President's Award. John stopped by Crown Trophies and brought 4 possible Dooley choices to the meeting. After much oohing and ahhing - a decision as to which trophy will be the 2011 Dooley was made. We looked over the list of what trophies will most likely be needed. Once we hear from directors and the Dooley Committee has met again to decide on who will be on ballot for Scene Stealer and Show Stopper, list will be finalized. Crown said they didn't need the final list until about 3 weeks prior to the Dooleys.
 * Food - Linda reported on progress of food committee. So far they have 1 bid that fits within our budget and offers a good choice. Amber is still lining up a couple of more caterers for the committee to visit for other bids. Linda will be contacting bakeries to see about some donations for dessert items.
 * Nominations - Misty is working on letter to mail to directors for names for ballot. Directors are submitting their nominations for acting awards, suggestions for Scene Stealer M/F and for Show Stopper, and confirming all design team members. The committee decided to take the Scene Stealer/Show Stopper ideas from directors as suggestions knowing that some directors see the show multiple times during a run and others only see opening/closing performance.
 * Entertainment - Rae shared ideas her committee has started that are stated on the Entertainment page of this wiki. Sherry Etzel has stated that she can remake posters with the "new, Forbidden Runway" titles. Committee discussed that we will spoof the main season shows, but feel due to subject matter of Departure Show that we most likely will not spoof it.

Other Discussion:
 * Dooley times are same as the last 2 years. Social Hour begins at 7:00 with the Show beginning at 8:00.
 * KiDooley pictures - Linda has contacted Amy for pictures from Miracle KiDooey. She is working on contacting parent that took all of the individual pictures.
 * SlideShow - Linda and Trisha will work on the slideshow for the Dooleys. Most likely will use Google Slideshow to prepare so that others can have input as well. Linda will contact Jeremy and Jeff about pictures - will also ask Misty to ask directors if any of their cast have backstage pictures to submit for the slideshow.
 * Dooley pricing - we studied the Dooley revenue/expenses from the last 2 years. After much discussion we will recommend to the board that this year the Member price be $12 and the non-members price be $18. After more discussion it was decided that any directors from this season that are not members be charged the member price as well as any Dooley performers (singers, dancers, musicians) also paying the member price as a thank-you for their time input. The only free tickets would be Concessions Volunteers - because they work much of the show, stage manager, light/sound board operators, Dooley Dude or Dudette and if there is an emcee for the night. Ask those setting up for concessions to have donation jars displayed.

Next meeting will be Sunday, July 24, 2011 at Runway at 6:00 pm.

__June 2__:
Attendees - Linda, Misty, Karen, Rae, John, Ellen, Patsy

Discussion points:
 * Theme - discussed theme that was rolled over from last year's Dooley committee - Red, White and Dooley or Yankee Dooley Dandy. Added another idea into the mix - Forbidden Dooley or Forbidden Runway. After quite a bit of discussion and brainstorming about each theme, possible entertainment ideas, and decorations - it was voted and the theme Forbidden Runway was chosen. (It was suggested again that the Yankee Dooley Dandy idea be rolled over for a possibility next year.)
 * It was decided that his year's Dooleys would have a more upscale feel and dress. We decided that we liked the less scripted show of last year - the evening moved along quickly but was still very fun. It was also discussed and decided that we would once again have multiple pairs of presenters allowing for more people to be part of the Dooleys. Each presenter should be a member of Runway.
 * Linda was asked to contact Les Snyder again to see about heading up the Dooley dancers again.
 * It was decided to go back to seeing about having the event catered. Linda and Ellen will meet and put together proposals and visit with various caterers in the Grapevine area. It was suggested that we first approach those venues that have been an opening night gala sponsor first.
 * Linda did not have the Dooley budget with her - will contact Laurie and send it out to the committee members and place it on the wiki
 * Dooley pricing - it was discussed that we try to keep the ticket price similar to last year. (members $10 and nonmembers $15). If the price must be increased due to catering costs - the ticket price can not be raised more than $5 over last year. Will discuss this more as we get closer to the event and budget addressed.
 * Linda shared the catalog from Crown Trophies. She had previewed and marked several option s for this year in the same price range as last year. It was also decided that we would need to purchase some medals this year for Kidooleys since we are nearly out of them and will have several shows with child and youth actors next year.
 * Set next meeting for Friday, July 1st at Linda's house (1924 Rose CT GV) to start at 6:30. She will provide some snacks and encourages others to add to the fare.